Corporate Secretary

• Statutory Filings: Managing and submitting all required corporate and regulatory documents to the licensing authorities (e.g., DPI, tax, statistics).
• Corporate Records: Maintaining and updating all essential company registers and documents, including the Enterprise Registration Certificate (ERC).
• Meeting Support: Arranging and documenting Board of Directors/Management and General Meeting of Shareholders meetings.
• Charters & Amendments: Drafting and implementing amendments to the company charter, by-laws, and internal regulations.
• Information Disclosure: Assisting with mandatory information disclosure to regulators and the public, especially for public companies.
• Corporate Changes: Handling procedural changes (e.g., changes in directors, legal representatives, address, capital, or business lines).
• Seal Management: Legalising and managing the use of the company seal and official corporate papers.

Accounting & Tax Compliance

• Bookkeeping and Reporting: Maintaining statutory accounting records and preparing monthly/quarterly financial statements compliant with VAS (Vietnamese Accounting Standards).
• Corporate Income Tax (CIT) Compliance: Calculating CIT obligations, preparing annual finalization returns, and advising on tax incentives.
• Value Added Tax (VAT) Management: Preparing monthly/quarterly VAT declarations and managing VAT refunds (if applicable).
• Personal Income Tax (PIT): Calculating and managing PIT for local and expatriate staff, including annual PIT finalization.
• Statutory Audits: Coordinating and supporting external audits and preparing necessary audit documentation.
• Tax Authority Liaison: Representing the client and responding to inquiries from local tax authorities during inspections.
• Transfer Pricing: Advising on and preparing local documentation to ensure compliance with Vietnam’s transfer pricing regulations.
• E-Invoice Management: Ensuring compliance with mandatory electronic invoicing regulations.
• Nominee & Directorship
• Statutory Local Representation: Appointing experienced professionals to serve as the company’s Legal Representative or Chief Representative to satisfy local residency requirements mandated under Vietnamese corporate law.
• Fiduciary and Compliance Oversight: Ensuring all high-level corporate actions and decisions are executed in strict compliance with the company’s Charter, local regulations, and the individual’s fiduciary duties to the company.
• Local Corporate Interface: Acting as the authorized local signatory for essential documents, coordinating between the foreign parent company and local government authorities (such as the DPI and tax departments).
• Risk Mitigation: Providing a buffer against operational risk by ensuring local governance is maintained even during transitions or disruptions in foreign management.

Product Registration

• Regulatory Strategy & Advice: Providing strategic counsel on market entry requirements and the specific permits needed for Medical Devices, Food & Beverage, and Health Supplements.
• Dossier Compilation: Collecting, organizing, and completing all necessary product-related paperwork, including legalizing and translating foreign documents.
• Testing & Certification Management: Coordinating and managing required lab tests and obtaining necessary technical standards compliance certificates.
• Agency Representation: Acting as the authorized representative for all interactions, submissions, and follow-ups with relevant government agencies (e.g., MoH, MoIT).
• Licensing: Ensuring the successful issuance of final product licenses or registration numbers and ongoing post-licensing compliance.